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Executive Assistant – Finance Services

St. Lawrence Seaway

This is a Contract position in Cornwall, ON posted November 21, 2020.

Location: Cornwall Province: Ontario (CA-ON) Assignment : Permanent Role The Executive Assistant is responsible for providing administrative support at the executive level to one or more executives in meeting their functional responsibilities and business objectives.

Responsibilities
– Execute and coordinate administrative activities in support of the respective organizational unit, such as gathering and recording data, preparing reports, tracking and reporting on transactions and enabling the flow of information;
– Gathers and records data, preparing reports, drafting correspondance, tracking and reporting on demands/requests to other executives, and enabling the flow of information for the executive office
– Responds to internal and/or external inquiries with the utmost tact and diplomcacy of the executive
– Given the range of stakeholders and issues encountered, proven ability to exercise judgement and discretion
– Ensure proper records management of Seaway files, including the maintenance of electronic and physical files and proper recording and destruction of these files as per established (corporate) records management procedures.

– Act as a “super user” on office systems and provide support on these to others in the unit.

Key Competencies
– Job Knowledge
– Demonstrating Initiative
– Problem Solving/Analysis
– Prioritizing and Organizing Work
– Interpersonal Skills Key Skills
– Confidentiality
– Clerical/Administrative
– Administrative Document Design
– Ability to communicate effectively both verbally and in writing in both official languages
– Proficiency in applicable computer applications, tools and related office software (Microsoft Office, SAP, etc.) Experience and knowledge
– Seven (7) to ten (10) years of related administrative/clerical experience.

Education
– High School Diploma and Post-Secondary Studies in Office Administration or related field Certifications Projected Start Date: December 1st, 2020 Hours of work: 37.5 per week Pay Grade : Salaried 32 Salary range:$36.50/hour (min) to $37.72/hour (max) The St.

Lawrence Seaway Management Corporation endorses the principles of Employment Equity.