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Testforce Systems: Administrative Assistant

Testforce Systems

This is a Full-time position in Ottawa, ON posted January 24, 2021.

The Administrative Assistant (18-24 month contract) is the main point of contact between our regional suppliers, customers, and Technical Account Managers.The perfect candidate is ambitious, takes charge, and prioritizes and organizes their workload effectively.

If you want to play an integral role in developing customer relationships and improving business processes, then consider working for us.Job ResponsibilitiesOffer administrative support as needed, including (but not limited to) managing calendars, scheduling meetings, answering phones and taking detailed messages.Maintain all sales databases (leads, sales funnel, etc.)Update our Customer Relationship Manager (CRM) tool with sales forecast, quotes, leads.Report when required (some basic excel skills needed!)Generate quotes from Access (full training will be given).Receive and verify Purchase Orders (POs) before sending them to logistics.Be comfortable with scheduling and maintaining a wide variety of customer, supplier and internal meetings (MS Outlook, Webex, Skype for Meeting, events, etc.)Set up mass emails campaigns in constant contact, Inbox25 (maybe mail chimp in the future.Arrange traveling details for upper management and assist in planning speaking engagements throughout the country on a quarterly or annual basis.Assist with filing expense reports, checking timesheets and ensuring that monthly payroll is completed accurately and on time.Follow up with clients and potential clients on a weekly, monthly or annual basis as dictated by management to ensure that their needs are being adequately met and to build rapport.Plan and manage your wide variety of work tasks!Job Skills & QualificationsCollege or university graduate.2-3 years of general administrative experience.Strong preference given to bilingual candidates (English and French).About usTestforce (www.Testforce.Com) delivers critical technologies that drive our customers forward.

Our core values are the catalyst that have accelerated our progress and facilitated our growth.

The main objective at Testforce will always be to make our customers successful in everything they do.

We do this by building on our foundation of continuous improvement through adapting and evolving to our environment.