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Employee Experience Coordinator

Kicking Horse Mountain Resort

This is a Contract position in Saint John, NB posted August 2, 2022.

Company: Kicking Horse Mountain Resort Job Level: Management Job Type: Full Time Job Address: PO Box 839, 1500 Kicking Horse Trail, Golden, British Columbia V0A 1H0 Job Status: Permanent Positions Available: 1 Job Description: Employee Experience Coordinator Role Summary The Employee Experience Coordinator provides a memorable employee experience for staff of KHMR.

As an outgoing and enthusiastic member of the team, the Coordinator manages the recruitment process as well as the Employee Experience Program for the Resort.

This is a full-time core role.

Responsibilities: Recruitment:
· Manage the recruitment process for all vacant core and seasonal roles including job posting, resume review, pre-screening candidates, creating and sending offers and collecting all hiring forms
· Support managers with all recruitment needs from posting jobs to fully spearheading the recruitment process in place of the manager when required
· Understand the demographic of the KHMR workforce, including a comprehensive knowledge of all of the jobs and working style of each manager in order to hire the best fit for the resort and department
· Organize and represent the Resort during recruitment trips and job fairs
· Update job descriptions and manage all internal and external job postings using the RCR applicant tracking system, Work BC, CWSAA, Go2HR, social media and more
· Coordinate recruitment process for new hires (communicate with candidates, update on status, assist with screening and short-listing)
· Conduct market research to ensure KHMR wages remain competitive within the ski industry and Columbia Valley
· Maintain all content on the KHMR Careers webpage – FAQ’s, facts about Golden, employment information about KHMR, living in Golden, etc.

working closely with the sales and marketing department
· Respond efficiently and professionally to all applicant inquiries regarding employment
· Assist in coordination and preparation of materials for recruitment fairs
· Update and organize seasonal and year-round job descriptions and track all vacant and filled positions regularly
· Assist with administration and data input during seasonal hiring process to provide seasonal Offers of Employment
· Ensure all necessary employee training is completed, documented, tracked in a central location and stored in employee files
· Train and assist managers with the recruitment process of foreign applicants for all departments, manage all documentation required
· Maintain records for professional development and training programs
· Provide backup for data input of new employees to time-keeping & payroll system Employee Experience:
· Manage employee recognition programs including Horseshoes, Guiding Principle Awards, Long Term Service Awards, birthdays, work anniversaries and other special occasions
· Plan, coordinate and execute all employee events including but not limited to: holiday parties, end of season parties, staff ski days, employee appreciation breakfasts and dinners, staff BBQ’s, going away events and other staff functions.

· Assist in the planning, coordination and administration of manager and team lead training sessions including logistics, conducting a needs assessment for topics, set up
· Assist in planning and coordination of semi-annual employee orientation, organizing the food and beverage component, designing the PowerPoint presentation and more.

· Prepare and manage the annual Events and Recognition Approval For Expenditure (AFE) forms.

· Draft staff announcements for core staff including new hires, change in roles and resignations.

· Manage document control, both electronic and physical including employee files, the Master Hiring Spreadsheet, Staff Spousal and Family Pass List, training documents and more
· Work with People Managers to set consistent uniform guidelines
· Administer the Professional Development Education and Training Request (ETR) Program
· Act as the face of Employee Experience, touring the resort and regularly interacting with staff
· Prepare and communicate weekly employee newsletter, including sourcing out content, improving communication across resort, staying current with information
· Work closely with Guest Services to administer Staff and Family Season Passes, Family & Friend Vouchers, Staff Pass Refunds, Reciprocal Programs, Staff Discounts and pro deals
· Administer the annual Employee Engagement Survey, monitor participation, compile results, review action plans with managers and communicate changes to staff
· Manage mid-season and end of season performance reviews for seasonal staff, tracking progress and provide updates to management
· Participate in at least 4 hours of professional development training per year related to relevant topics
· Prepare and submit weekly report
· Participate in bi-weekly RCR HR conference calls
· Contribute to new ideas to improve workflow and processes
· Update and create tools, resources, templates, and forms as needed Other:
· Attend weekly Manager’s Meetings, taking and distributing minutes when needed
· Support the Payroll/HR Manager and OH&S/Wellness Coordinator in their absence
· Other duties as assigned Essential Skills:
· Communication
· Detail Orientation
· Organization
· Dedication and Drive
· Emotional Intelligence
· Process Identification and Improvement
· Service Excellence
· Teamwork for Results Working Conditions:
· Standard office environment with the best views in town Benefits:
· Staff Pass
· Staff Events
· Health and Dental
· Discounts and Perks
· Local shuttle transportation
· A very unique opportunity to learn and grow
· Meet supportive people with various backgrounds
· Room for creativity Qualifications:
· Previous post secondary education in Business, Commerce, or Human Resources an asset
· Minimum 3 years previous experience in an administration or coordination role
· Previous exposure or experience in a human resources department an asset
· High level of experience in recruitment required
· Exceptional communication skills, including the ability to write professional correspondence
· High level of experience in MS Office (Word, Excel, Outlook) required
· Demonstrated professional conduct, with ability to handle sensitive information with confidentiality, discretion and tact
· Experience with event planning or coordination required Post Date: June 28, 2022 Deadline for Application: August 31, 2022 Kicking Horse Mountain Resort is a four season destination resort located only 15 kms outside of beautiful Golden, BC.