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Office Coordinator

Holmes + Brakel

This is a Full-time position in Jacksonville, FL posted April 22, 2021.

You’re a seasoned administrative professional whose success has come from the incredible work ethic, positive attitude, and continuous-improvement mindset you bring to everything you do. You love being the go-to person for your team, and feel great satisfaction knowing that your efforts enable them to achieve success. If this sounds like you, we want to meet you.Who are we?We’re a well-established organization in the Contract Furniture industry currently seeking a seasoned Office Coordinator to join our team.Office Coordinator:Your goal in this position is to ensure the smooth operation of our daily office and administrative activities. You’ll manage and oversee our office functions and the processes we have in place to ensure the office runs smoothly, and our team stays organized and productive.As the first point of contact for anyone calling or coming in, you’ll use your naturally friendly personality, professionalism, and excellent communication skills to make connections easily. Practically speaking, you will: * Handle reception duties, including answering phones, greeting visitors, sorting and sending mail* Respond to queries and resolve any complaints or issues* Complete basic accounting functions like preparing customer invoices, entering AP invoices into the system, collection of outstanding accounts and entering payments into the system, and completing bank deposits* Assist Project Managers with order entry, scheduling of furniture installations and preparing proposals* Reconcile manufacturer order acknowledgements against purchase orders* Assist with drafting reports and preparing letters or presentations as needed* Maintain office equipment and manage service calls, including for our phone system, voicemail system maintenance, etc.We’re looking for someone who enjoys representing a company, and who can maintain confidentiality with discrete matters. Your organizational skills will help you thrive in this position, as will your strong attention to detail and ability to adapt quickly as things change. We’ll look to you to take initiative, utilize your problem-solving skills, and take the lead in making things happen.Working with us:This is a permanent, full-time position, working Monday through Friday, during core business hours in our office in Jacksonville, FL. You’ll earn a competitive salary commensurate with experience, as well as health benefits, and paid vacation time.If you asked our team why they love working here, they would tell you that it all comes down to the people. Our team is cohesive, and we know you’ll feel the warmth when you join us. Qualifications: * Experience working as an office coordinator/administrator, or similar role* Experience with reception duties including providing excellent customer service over the phone and in person* Experience with basic accounting functions like accounts payable and entering in invoices and customer payments as well as order entry.* Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint etc.)* Post-secondary degree or diploma in office administration or similar would be an asset but is not requiredHow to Apply:Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you’ll receive an email inviting you to log in and view your assessment results.We strive to build a team that reflects the diversity of the community we work in and encourage applications from traditionally underrepresented groups such as women, visible minorities, and veterans.We will review applications, with priority given to those who have completed the assessment and look forward to hearing from you.